Data Privacy Policy

Our information:

Aasted ApS
Bygmarken 7-17
DK-3520 Farum
Telefon 4434 8000
E-mail: contact@aasted.eu

Aasted ApS is responsible that your personal data is processed in accordance with relevant laws, including the General Data Protection Regulation.

At Aasted, we respect data privacy, and it is our top priority to protect data, prevent misuse and loss of data. We appreciate the trust all our stakeholders have in our ability to handle their data in a secure and trustworthy way. All data is handled in accordance with the European General Data Protection Regulation (EU GDPR) and other applicable data protection regulations.

We value the trust you show us when entrusting your personal information to us, and we will only use your information concerning the presented purposes with the consent given by you. Furthermore, Aasted will only keep your data for the time period it is legitimately reasonable to do so. Thereafter, the data collected by us or given to us by you will be deleted. This Privacy Policy will provide a thorough overview of what type of information is collected, how data is used and if shared with any third party relation.

Data types

Depending on which category you belong to (see the above); different data will be collected about you. The data types for each category are listed below:

Website visitor

Queries sent via the website and response received by e-mail
In relation to “Career” under the career tab separate information is given

Marketing

Name, telephone number, e-mail address, postal address, job title and area of interest
Company or organization of employment
Information about consent granted for marketing purposes
Tracking the processing of online marketing received e.g. whether the message was opened and which links were clicked on etc.

Events

Name, telephone number, e-mail address, postal address and job title
Area of interest
Company or organization of employment
Participation in trade fairs and events

General inquiries

Name, telephone number, e-mail address, postal address, job title and area of interest
Data protocols and similar detailed product information

The purpose of collecting data

Depending on the category (see above), we collect information with the following purposes:

To improve our website enabling us to serve you and present our services in the best possible way
To follow up on queries and correspondence by e-mail, telephone, and online forms
To improve our level of service and optimize our marketing initiatives
To send direct marketing via e-mail, etc. as described in the consent form
To ensure compliance with applicable legislation e.g. EU GDPR, ePrivacy Directive and the Danish Marketing Practice Act.
To be able to provide documentation of compliance with legislation
To ensure initiation and maintenance of technical and organizational security measures
To be able to process queries and complaints from people registered and others
To ensure that we can investigate any suspicion or knowledge of security breaches and report to the people registered and the authorities
To be able to deal with inspections and queries from supervisory authorities
To be able to manage disputes with people registered and third parties
To be able to perform statistical analysis

The profiling enables us to deliver punctual and relevant communication based on submitted information, visitor history, visitor behavior on the website and tracking data form e-mails etc. The information is used for segmentation of the target group.

Source

Personal data is collected directly from you, including any queries made by you or the company you represent by telephone, e-mail, at trade fairs etc. Data is also received via the website e.g. through e-mail inserts and other tracking mechanisms.

The legal basis for collecting and processing personal data

The legal basis for the processing of data for the above purposes is as follows:

Consent for direct marketing e-mail, cf. the Danish Marketing Practice Act
Website and the use of other tracking mechanisms in e-mails, cf. ePrivacy Directive
The provision on the balancing of interests in Article 6(1)(f), as it is in Aasted legitimate interests to provide you and the company you represent a focused service and to be able to protect IT systems and data about the company
Necessary steps taken at your request prior to entering into a potential contract
Necessary steps taken in order to provide queries with any information requested by you

Should a dispute arise between a third party, e.g. your employer and us, the legal basis defines how we can determine, defend and plead our legal claim.

The protection of personal data

Processing of personal data takes place in accordance with the rules we have adopted internally and they aim of protecting your personal data
Your personal data in such a way as to avoid your personal data being destroyed, lost, changed or published in an unauthorized way, and to stop unauthorized access to or knowledge of your personal data
We have established procedures for the granting of access rights to those of our employees who deal with sensitive personal data, and data that reveals information about personal interests and habits
In order to avoid data loss, we make continuous backups of our data sets. We also protect the confidentiality and authenticity of your data through encryption.
In the event of a security breach that results in a high risk of discrimination, identity theft, financial loss, loss of reputation or other significant damages to you, we will notify you of the breach as soon as possible

Withdrawal of consent

If the processing is based on consent, you have the right to withdraw your consent. This will not affect the processing of data handed over or done prior to the withdrawal of consent.

Storage period

We keep your personal data on file in our system during the period we are in contact with you, and the company you represent. It is possible that we will keep them longer if this is required to manage documentation, contractual performance or legal requirements.

Data concerning documentation of consent for receiving promotional material sent by e-mail (direct marketing only) is kept for three years after being sent (as per the rules on limitation of action). This is unless other data is included in the same communication that justifies a longer processing period for other purposes e.g. a legal requirement.

In conformity with legal requirements, we process this data for as long as it is necessary to manage third party interests or our interests.

The obligation to provide information

You are not obligated to give us the information we request from you. However, please be informed that if you refrain from submitting the required information, you may not be entitled to use services offered.

Your rights

You have individual rights, under the restrictions stipulated in GDPR. The rights include:

The right to access personal data
The right to edit incorrect information
The right to have information deleted
The right to restrict the processing of information
The right to object to the processing of personal data
The right to have your information returned to you.

You also have the right to file a complaint with a competent authority, including the Danish Data Protection Agency.

Changes

We may change our Privacy Policy over time. The updated Privacy Policy applies to your continued use of the website and our use of personal data. We kindly ask you to review our Privacy Policy on a regular basis.

Contact

If you have any questions about the processing of your personal data or the exercising of your rights, please contact the Marketing department through the contact form on the contact page.